When thinking about the people who keep a school running smoothly, teachers, headteachers and classroom staff often come to mind. However, there's someone else behind the scenes who keeps a school afloat: school administrators.

School administrators are a huge part of ensuring that classrooms operate efficiently. In fact, schools likely couldn't function without them!

If you're looking for an administrative role within a school and want to learn more about the ins and outs of this career path, we've got the guide for you.

What Does a School Administrator Do?

School administrators, or school admin for short, are responsible for providing vital administrative support for a department or office within a school. This support encompasses many tasks and can vary from school to school, depending on the age group of the children that attend.

Here's an overview of some of the key responsibilities a school administrator might cover:

• Welcoming visitors to the school and dealing with their enquiries
• Answering phone calls, managing emails and post
• Updating student records as and when needed
• Monitoring day-to-day pupil attendance
• Using IT systems, such as SIMS, to perform administrative duties
• Monitoring school supplies and ordering resources
• Keeping financial records, paying invoices, and banking cash
• Presenting data to senior leaders within the school

What Skills Do You Need to Become a School Administrator?

To work as a school administrator, you'll need a combination of technical skills, experience and personal qualities. Here are some key attributes that schools look for:

• Excellent communication skills (both written and verbal)
• Strong organisational abilities
• Attention to detail
• Confidence with numbers and basic financial tasks
• Proficiency in IT and office software, this might include SIMS and Microsoft Office
• Ability to prioritise work and manage time effectively
• Methodical and well-organised approach to work
• Ability to relate well with pupils, teachers, and parents
• Flexibility and openness to change
• Sensitivity and understanding
• Discretion when handling confidential information

What Qualifications Do You Need to Become a School Administrator?

While specific qualifications can vary depending on the school or local authority, some common requirements include:

• GCSEs in English and Maths (grades A*-C or 9-4)
• Level 2 or 3 qualification in Business Administration or a related field
• Experience in office work or administration

What is Career Progression Like for a School Administrator?

The role of a school administrator offers various opportunities for career advancement. With experience and additional training, you could progress to:

• Senior Administrator: Taking on more responsibility and potentially managing a
• team
• School Business Manager: Overseeing all non-teaching operations in a school
• Specialised Roles: Such as Examinations Officer or Data Manager
• Human Resources: Moving into HR management within the education sector

Many schools offer apprenticeships and on-the-job training, providing pathways for career development.

Why are School Administrators Important?

School administrators are essential to the smooth running of schools, classrooms and student attendance. Here's how:

• School administrators ensure that administrative tasks are completed accurately and on time
• Acting as a vital link between the school, parents, and the wider community, school administrators facilitate good communication
• Administrators assist with student records and attendance, contributing to student wellbeing
• Admins help to manage school resources effectively, supporting the educational process
• They also ensure that crucial educational data is accurately recorded and reported.

Why Should I Apply for a School Administrator Role?

A career in school administration could be an excellent choice if you:

• Enjoy working in a dynamic, education-focused environment
• Have strong organisational and communication skills
• Are detail-oriented and enjoy administrative tasks
• Want to contribute to the education sector in a non-teaching role
• Are looking for a role with potential for career progression.

How to Apply for a School Administrator Job

If you're considering a career that combines administrative skills with the rewards of supporting children and young people's education, becoming a school administrator could be an excellent choice for you.

To apply, take a look at some of our current opportunities for school support roles or call our team on 0121 392 6570.